How To Protect Data And Email Using Website Protection Software

To protect data and email messages in different scenarios you can use either PDF protection software or website protection software. For data and messages read online from a web site, namely from a web page, site protection software can be used to limit and prevent copy, printing and user access by using the ASPS site protection software. For data and private messages sent by email, download or on disk, you can use the CopySafe PDF Protection software.

To Copy Protect Online Data and Email Messages

Whether you are using a forum software for online discussion and inter-office memos, or using a WebMail solution, the ArtistScope Site Protection Software (ASPS) can be applied to that section of your web site (or the whole website) by simply adding a few lines of code to the header template of those pages. Or in the case of a CMS like WordPress, Drupal, Joomla or Moodle, you can use a website add-on to add the ASPS code to any pages or sections dynamically (on the fly) by simply nominating its folder name or common keywords found in the intended section's URLs.

However to close all means of access, some settings may need changing in the forum or webmail software to limit reading of the messages via a normal mail client and ensure that messages can only be read from your web page. Then by using the ArtisBrowser, all data and media contained in those messages will be securely protected from all copy, printing and extraction, even from browser cache or memory.

To Copy Protect Data And Messages Sent By Email For Desktop Reading

To secure messages and correspondence sent by email and prevent them from being forwarded or otherwise shared without your authorization is possible by using the CopySafe PDF Protection software with DRM. Authors, tutors and companies can use the DRM account that is provided with every license for CopySafe PDF Protection to add documents, subscribers and groups for management from an online control panel. The software on its own can apply password, print and copy restrictions, but when DRM is applied authors have total control over who can access their documents and when.

Using CopySafe PDF Protection Software With DRM

The online DRM account provided with CopySafe PDF Protection enables authors to upload a variety of different document types including Word files that are then converted to PDF by the server-side version of CopySafe PDF, and then encrypted for reading via the CopySafe PDF Reader. The uploaded PDF is then registered in the DRM database for management of its protection settings and user access control.

The PDF format provides a professional look for your documents and memos, and those using Microsoft Word can simply save the Word document as a PDF file to check page layout and theme before upload. Companies and eBook authors can add subscribers for group permissions or individually assign access rights per individual and eBook. With DRM applied, an author can distribute by email, download or on disk with confidence that their data and information will be most securely protected from all copy and unauthorized distribution (sharing). Printing can be disabled or allowed with limitations such as the number of prints or views. Expiration can be set by calendar date or to expire after a set number of hours or days for a user commencing from when they open the document the first time.

Preventing Sharing And Unauthorized Distribution

The DRM that CopySafe PDF Protection employs is applied per user by using a unique computer identifier based on an algorithm comprised of some specifics such as hard drive serial number and manufacturer to ensure that no two users can ever be seen as the same. Once assigned, a DRM account cannot be used by another computer. However authors can entitle each user to use up to three computers per account. CopySafe PDF revolutionized DRM by employing call-to-home validation from the CopySafe PDF Reader to give authors "total control" over all aspects, even on documents already saved to a user's computer or still out in the wild on disk. Any changes made to a document or user permissions take immediate effect, enabling authors to shut down any user or PDF document should information need to be retracted or a user leave your company.

Protecting PDF With Passwords

Although password protection is unnecessary when using DRM, CopySafe PDF Protection software can be used without DRM and instead protected by password. Passwords for CopySafe PDF documents cannot be extracted like with most other PDF protection solutions because passwords, like the DRM settings when used, are securely embedded deep inside the document using military grade encryption, and not just attached inside the document's header.

Security And Copy Protection For Data

Documents displayed on the desktop with the CopySafe PDF Reader are most securely protected from all copy, save and print including copy by PrintScreen and screen capture software. The data and media contained within the document cannot be extracted. Data and documents displayed on your website using the ASPS site protection software similarly cannot be copied in any way short of photographing the computer screen. ASPS provides a secure tunnel between server and web browser, within which data and media cannot be extracted from browser cache or memory even with the assistance of packet sniffing software.

Author: William Kent
Date: 10th March 2020

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