There are many ways that email and in-house messages can be
sent and received, as there are different options for
securing them. This article discusses the most suitable mail
scenarios for copy protection and the best solutions
for them.
The ideal email security and most secure mail service
The ideal method and one that will provide the most effective
copy protection is the solution that will not only prevent all
copy tehniques, but one that will also prevent a recipient from sending the
information to others who may not be authorized by the
original author.
Email security and limitations of a protected mail service
It is easy to realize that there is no effective way to successfully copy protect email or messages across all terrain especially if we take into account all of the available services, such as free mail services like Hotmail and Gmail, mail services provided by your ISP, mail accounts provided by your organization. In addition, all of the tools that can be used for reading and sending mail such as web based mail applications (webmail), mail clients like Thunderbird and Outlook Express, and the variety of tools that can be used like computers, notebooks, internet cafes, iPhones and web browsers can also be easily compromised.
A more practical approach for email protection
Now let's get real and start removing some problem areas and
narrow down what can be properly protected because it is useless
trying to protect anything properly if a back door is left open.
The first things to drop are Mac and Linux computers because nothing can be properly secured on them.
It has never been viable trying to support minority user
groups, especially unstable ones, and any compromises made
would only undermine the standard that ArtistScope clients
expect; a standard that is most secure on all Windows
computers (92% of net users).
Some Mac users may find it inevitable to get themselves a computer that has fewer limitations and a much larger selection of apps and software or may even run an extra Windows OS in their Mac PC to avail of better protection solutions such as ArtistScope.
Copy protection for Windows is more than enough
More than 99% of all corporate networks are Windows-based, which
means that their workstations will be running this type of OS and their
servers will more than likely be Windows. While the interface
for reading protected mail needs to be run from a Windows-based
computer, users with iPhones can at least be notified that they
have a new message by monitoring their Webmail inbox. That way,
they can be informed when away from their desk of important
messages that they might be anticipating.
Webmail versus other mail client software
Here the first question to ask is if a mail client necessary.
Yes, they are vital for performing general duties such as
sales and support responses emanating from a variety of sources,
traversing the Internet between different service
providers that use different mail servers and eventually
arriving at an end destination like your inbox. General mail
such as this does not need to be protected and any limitations
applied to their replies can only be of detriment.
The next question is, "Can read mail sent to clients on your mailing list be copy protected?" The answer to that is if it needs to be copy protected, then why bother with a mailing list at all? This is especially true for most companies that provide pre-and-post sales support using web-based solutions. It is easier and more beneficial for most companies to use ticket-based systems for all kinds of communication for their clients
The benefits of web-based email services (webmail)
If all users are using just one system then it might be possible to properly protect emails and messages, including attachments. It might also be likely to employ these following options that are impossible with mail clients:
- option to create built-in address
book of all possible recipients related to your
group
- option to publish newsletters to
users selected by group
- option to restrict which recipients
can access/read the email or message
- option to prevent onward forwarding
to persons outside of the organization
- option to restrict access to mail
by account login and/or unique computer signature
- option to protect mail from all
methods of copy and save including screen capture
- option to restrict access by web
browser type, IP address and more
- option to use a custom web reader
specially designed for protecting all content
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Which secure email service is best?
Even though we have narrowed down the options there are still
many scenarios that a single out-of-the-box application cannot
cater for. For example the client may insist on using an Apache
web server because that is all they have or want to have; or the
client may have an existing web-based mail application or
ticketed-help system that they would like to extend.
Copy protecting an existing web-based (webmail) mail
service
Regardless of the web application in place or the type of server
being used, anything that is web-based can be copy protected. The level
of protection possible and the media that can be protected
depends on the copy protection solution used and the
restrictions that can be imposed by modifying the applications
templates and properties.
Protecting your email service with CopySafe Web
CopySafe Web (insert
version) can be added to any web application regardless of the
server platform and programming language or scripting used. Web
developers can add CopySafe Web to existing web mail services by
simply adding a few lines of html to the page's header template.
Protect email with ArtistScope Site Protection System (ASPS)
ASPS uses a custom web
reader and will provide the most secure copy protection for all
web-based media including documents and videos which can be
displayed in your messages. ASPS can provide a secure umbrella
over any web application.
Email security using a protected web based mail services
A web developer can run the most secure copy protection
solutions to any existing web-based application and integrate
them to new applications that are especially designed to a client's
requirements. There are many possible scenarios and clients’ requirements vary a great deal, which is why ArtistScope does not, at this time, provide an out-of-box solution that is ready to install to any website.
If you are a web developer, look no further because CopySafe Web and ASPS are the most secure options that will ever be available to protect your site content. If you represent an organization that needs a fully protected mail system, then let us create the perfect solution for you. Use our r contact form
to outline your project and we will get back to you with a free estimate.
The ultimate mail service and the most secure email
In October 2011, ArtistScope started providing a
free copy protected mail service. For developers
CopySafe
Mail may serve as an example of what one can build using
the ArtistScope software. For some developers it may help to explain
why copy protection cannot be taken lightly, since studying and
plagiarizing existing applications will not give you a cheaper
alternative.
For those who need the most secure mail service on the planet
right now, they can create a free account at
CopySafe
Mail straight away.
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